At that time, Workday first looks at the Invoice Date to determine if the Month of the Invoice Date is an Accounting Period that is Open, if so the Accounting Date will be the date of the invoice. AP staff can enter a Due Date Override as needed such as if supplier normally paid Net 30 but down payment must be paid immediately.Īccounting Date – Determined when the invoice is fully Approved (Status updates to Approved). Date is derived by Workday when the Supplier and Invoice Date is entered for an invoice: Workday looks up the Payment Term for the Supplier, applies that to the Invoice Date, to determine the Due Date. An invoice does NOT post to a ledger until it is fully Approved (Status updates to Approved) – see Accounting Date.ĭue Date – Determined at the time of invoice entry. Date comes from the supplier as indicated on their invoice to us. Invoice Date – Entered at the time of invoice entry. Departmental users should utilize the ACH Request Guide for Departmental Users which has been posted on the P2P website. Thursday, December 21, 2023, 2:00pm-3:00pmĭue to prior feedback from departments who indicated having this process documented would be helpful, Accounts Payable has prepared a reference guide on how to handle a request from a Supplier who needs to be paid via ACH, or needs their current ACH bank details updated.Expenses user group meetings (held monthly).Link to Workday Expenses reference guides:.The name of the student expense report task in Workday is Create Expense Report for Non-Worker A Staff member with access to the student expense report task in Workday will create/submit the student’s expense report.The Expense payment type is located in the section “Payment elections requiring setup”. Setup Expense payment election BEFORE a Staff member starts creating your workday expense report.During this period, they have the same access as employees Grad students are considered Student Employees while they receive a stipend.Workday does not allow students to create their own expense reports, setup a Delegation, or add the Expenses Hub application to their Workday homepage.These transactions are loaded into Workday and located in My Expense Transactions. The reimbursement funds are used to pay their Amex bill, late fees are not allowable for reimbursement. Amex Corporate Card holders- submit merchant receipts (Amex statement is not the receipt) as soon as possible to request reimbursement.Clear advanced airfare from Deprez and Town & Country travel within 60 days of returning from the trip.Submit receipts for travel expenses within 60 days of returning from the trip.Submit receipts for non-travel expenses within 60 days of purchase.Reimbursements are no longer processed in HRMS, they will no longer appear on paystubs or in HRMS.Workday does not send notification when a delegation ends or automatically renews delegations
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